TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-023-11, Furnish and Deliver Lab Chemicals to Various Locations for a One (1) Year Period, Group A to Thomas Scientific, LLC, in an amount not to exceed $134,525.42, and Group B to Pacific Star Corporation, in an amount not to exceed $9,747.34, Account 101-20000-623570
Body
Dear Sir:
On June 20, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-023-11 furnish and deliver lab chemicals to various locations for a one (1) year period, beginning approximately October 1, 2019 and ending September 30, 2020.
In response to a public advertisement of July 10, 2019, a bid opening was held on July 23, 2019. The bid tabulation for this contract is:
GROUP A: CHEMICALS, LAB
THOMAS SCIENTIFIC, LLC *$134,525.42
TAYLOR DISTRIBUTION GROUP, LLC $139,431.73
PACIFIC STAR CORPORATION *$215,296.26
*corrected total
GROUP B: CHEMICALS (ACID & CAUSTIC)
PACIFIC STAR CORPORATION *$9,747.34
THOMAS SCIENTIFIC, LLC $9,889.05
TAYLOR DISTRIBUTION GROUP, LLC $15,086.26
*corrected total
Nine hundred thirty-nine (939) companies were notified of the contract being advertised and twenty- three (23) companies requested specifications.
Thomas Scientific, LLC, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $120,000.00, placing their bid of $134,525.42 approximately 12.1 percent above the estimate.
Pacific Star Corporation, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $10,000.00, placing their bid of $9,747.34 approximately 2.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-023-11, Group A to Thomas Scientific, LLC, in an amount not to exceed $134,525.42, and Group B to Pacific Star Corporation, in an amount not to exceed $9,747.34.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019
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