TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-056-11, Furnish and Deliver Hardware to Various Locations for a One (1) Year Period, Group B to Blue Jay Fasteners, Ltd. in an amount not to exceed $16,574.03, and Group C to Cicero Mfg. & Supply Co., Inc. in an amount not to exceed $15,460.91, Account 101-20000-623110.
Body
Dear Sir:
On June 20, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-056-11 furnish and deliver hardware to various locations for a one (1) year period, beginning approximately October 1, 2019 and ending September 30, 2020.
In response to a public advertisement of July 10, 2019, a bid opening was held on July 30, 2019. The bid tabulation for this contract is:
GROUP A: HARDWARE (MISCELLANEOUS)
FASTENAL COMPANY *$26,268.62
LIBERTY FASTENER COMPANY *$41,406.80
GROUP B: HARDWARE (ZINC AND BRASS)
BLUE JAY FASTENERS, LTD *$16,574.03
FASTENAL COMPANY *$16,941.83
LIBERTY FASTENER COMPANY $19,912.75
GROUP C: HARDWARE (STAINLESS)
CICERO MFG. & SUPPLY CO., INC. $15,460.91
BLUE JAY FASTENERS, LTD *$22,504.10
LIBERTY FASTENER COMPANY *$27,554.11
FASTENAL COMPANY *$27,939.58
*corrected total
Four hundred and forty-one (441) companies were notified of the contract being advertised and thirty-one (31) companies requested specifications.
Fastenal Company did not bid all items of Group A, which is required in the general terms and conditions of the contract. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Fastenal Company of this action.
Liberty Fastener Company provided the low bid for Group A of this contract. However, their bid of $41,406.80 is approximately 47.9 percent above the estimate of $28,000.00 and is considered too high for award. Therefore, the bid is rejected in the public’s best interest. Items will be bought on the open market. The Director of Procurement and Materials Management has notified Liberty Fastener Company of this action.
Blue Jay Fasteners, Ltd., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $22,000.00, placing their bid of $16,754.03 approximately 23.8 percent below the estimate.
Cicero Mfg. & Supply Company, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $24,000.00, placing their bid of $15,406.91 approximately 35.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-056-11, Group B to Blue Jay Fasteners, Ltd., in an amount not to exceed $16,574.03, and Group C to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $15,460.91.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623110.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:em
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019
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