TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 18-802-22 (Re-Bid), Furnish, Deliver and Install a Shaftless Screw Conveyor in an Aerated Grit Tank at the Calumet Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $415,000.00, Account 201-50000-645650, Requisition 1481569 (As Revised)
Body
Dear Sir:
On November 11, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-802-21, Furnish, Deliver and Install a Shaftless Screw Conveyor in an Aerated Grit Tank at the Calumet Water Reclamation Plant.
In response to a public advertisement of February 13, 2019, a bid opening was held on March 26, 2019. All bids were rejected as reported at the April 18, 2019 Board Meeting.
In response to a public re-advertisement of May 29, 2019, a bid opening was held on July 9, 2019. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, L.L.C $415,000.00
AHC MECHANICAL SERVICES $526,050.00
Nine hundred sixty-one (961) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
IHC Construction Companies, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $300,000.00, placing their bid of $415,000.00 approximately 38.3 percent above the estimate. Based on the contract review process, the Maintenance and Operations Department determined that although relatively minor labor adjustments could be made, no additional value or cost savings would be gained by re-advertising the contract. The Director of Procurement and Materials Management concurs.
IHC Construction Companies, L.L.C., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: hoisters, millwrights, and electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately twelve (12) people for the services.
IHC Construction Companies, L.L.C., is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 44 percent MBE, 12 percent WBE, and the bidder offers WBE credits to satisfy SBE participation. The bidder requested a waiver of the VBE goals.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-802-22 (Re-Bid) to IHC Construction Companies, L.L.C., in an amount not to exceed $415,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and be completed within two hundred and seventy (270) calendar days.
Funds for the 2019 expenditures, in the amount of $41,500.00, are available in Account 201-50000-645650. The estimated expenditures for 2020 are $373,500.00. Funds for the 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019
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