TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-706-12 (Re-Bid), Furnish and Deliver a Heavy Equipment Trailer to the O’Brien Water Reclamation Plant, to Q.T. Rents, L.L.C. d/b/a Worldwide Equipment Sales, in an amount not to exceed $65,570.57, Account 101-67000-634860, Requisition 1515124
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-706-11, Furnish and Deliver a Heavy Equipment Trailer to the O’Brien Water Reclamation Plant.
In response to a public advertisement of June 5, 2019, a bid opening was held on June 18, 2019. No bids were received.
In response to a public re-advertisement of July 17, 2019, a bid opening was held on August 6, 2019. The bid tabulation for this contract is:
Q. T. RENTS, L.L.C. D/B/A WORLDWIDE EQUIPMENT SALES $65,570.57
Three hundred and four (304) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the equipment. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Q. T. Rents, L.L.C. d/b/a Worldwide Equipment Sales, the sole bidder, proposes to perform the contract in accordance with the specifications. The estimated cost for this contract is $65,000.00, placing their bid of $65,570.57 approximately equal to the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-706-12 (Re-Bid), to Q.T. Rents, L.L.C. d/b/a Worldwide Equipment Sales, in an amount not to exceed $65,570.57.
The bid deposit, in the amount of $3,200.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall deliver the trailer, all accessories, documentation and written warranties within sixty business days after mailing of the purchase order.
Funds are available in Account 101-67000-634860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2019