TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to DLT Solutions, LLC to Furnish and Deliver License Renewal of the Autodesk Subscription and Advanced Support Program for AutoCAD Software, in an amount not to exceed $66,208.80, Account 101-27000-612820, Requisition 1527970
Body
Dear Sir:
Authorization is requested to issue a purchase order to DLT Solutions, LLC to furnish and deliver license renewal of the Autodesk Subscription and Advanced Support Program for AutoCAD software for a one-year period under General Services Administration (GSA) Joint Purchasing Contract GS-35F-267DA. The District has the ability to participate in GSA contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The purchase order will expire on October 26, 2020.
GS-35F-267DA is a GSA Schedule 70 Contract which offers a wide range of software and accompanying services through licensing agreements. The GSA currently has a competitively bid contract with DLT Solutions, LLC for the purchase of AutoDesk, Inc. software and software maintenance. The contract enables authorized governmental units to purchase AutoDesk software and software maintenance during the period covered by the contract: April 11, 2016 through April 10, 2021.
AutoCAD is the computer-aided drafting and design (CAD) application used by both the Engineering and Maintenance and Operations departments. The Autodesk Subscription and Advanced Support Program is a complete software and service program that keeps AutoCAD software and design tools up to date and provides technical support for troubleshooting issues.
DLT Solutions, LLC, the sole source of supply under GSA Contract GS-35F-267DA, has submitted prices for the products required. Inasmuch as DLT Solutions, LLC is the only source of supply for the products required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
DLT Solutions, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to DLT Solutions, LLC, in an amount not to exceed $66,208.80.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:vn
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2019