TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-105-11 Inspection, Maintenance, and Repair of Lysimeters and Groundwater Monitoring Wells, estimated cost $30,000.00, Account 101-16000-612490, Requisition 1527684
Body
Dear Sir:
Contract documents and specifications have been prepared to provide inspection, maintenance, and repair of lysimeters located at various biosolids drying sites and other areas of the District, and groundwater monitoring wells at various locations within the Tunnel and Reservoir Plan (TARP) system. This contract begins approximately January 1, 2020 and ends on December 31, 2021.
The purpose of this contract is to maintain the functionality of all lysimeters and TARP groundwater monitoring wells in order to provide monitoring data to the regulatory agencies to fulfill regulatory requirements.
The estimated cost for this contract is $30,000.00. The estimated 2020 and 2021 expenditures are $15,000.00 and $15,000.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise October 30, 2019
Bid Opening November 19, 2019
Award December 19, 2019
Completion December 31, 2021
Funds for years 2020 and 2021 are budgeted in Account 101-16000-612490 and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-105-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:HZ:GT:EE:kq/cm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2019