TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-487-11, Provide Web Hosting and Support of Oracle Primavera Software for a Three-Year Period, estimated cost $85,000.00, Accounts 101-27000-612820, 612430 Requisition 1526697
Body
Dear Sir:
Contract documents and specifications have been prepared to Provide Web Hosting and Support of Oracle Primavera Software. The three-year period of this contract begins January 1, 2020 and expires December 31, 2022.
The purpose of this contract is to provide web hosting services for the Oracle Primavera application for a three-year period which includes two twelve-month options to extend the terms of the agreement. The District uses Oracle Primavera, a critical path method (CPM) scheduling system, to manage all capital construction projects. The scheduling system provides a collaborative environment to both District personnel and contractors working with the District.
The estimated cost for this contract is $85,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise October 16, 2019
Bid Opening October 29, 2019
Award November 21, 2019
Completion December 31, 2022
The estimated expenditure for 2020 is $35,000.00 in Accounts 101-27000-612820, 612430. The estimated expenditure for 2021 is $25,000.00 in account 101-27000-612820. The estimated expenditure for 2022 is $25,000.00 in account 101-27000-612820. Funds for the 2020, 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-487-11.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2019