TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with CEM Holdings Corporation to Provide Maintenance and Repair Services for Five Moisture and Solids Analyzers at the Stickney Water Reclamation Plant, LASMA and CALSMA, in an amount not to exceed $53,485.70, Accounts 101-66000, 69000-612490, 623570, Requisition 1518415
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with CEM Holdings Corporation, to provide maintenance and repair services for five moisture and solids analyzers at the Stickney Water Reclamation Plant, LASMA and CALSMA, beginning August 27, 2019 to August 26, 2022.
CEM Holdings Corporation, the sole source provider for the specialized equipment maintenance and repair, has submitted prices for the services required. Inasmuch as CEM Holdings Corporation is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The moisture and solids analyzers are used for real time analysis of the solids stream processes. The data collected is used to determine sludge flow and centrifuge adjustments, which allows for corrective actions to be taken in a timely manner. The service agreement includes two on-site preventive maintenance visits, 24-hour telephone troubleshooting support, guaranteed 36-hour response time, and all travel, labor and parts.
CEM Holdings Corporation is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA), is not applicable because the classification of work does not fall within the provisions of the MPLA. The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with CEM Holdings Corporation, in an amount not to exceed $53,485.70.
Funds for the 2019 expenditures in the amount of $17,134.90 are available in Accounts 101-66000, 69000-612490, 623570. The estimated expenditures for 2020 are $17,797.40, and 2021 are $18,553.40. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2019