TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, Group C, to The Standard Companies, Inc., in an amount not to exceed $18,385.66, Account 101-20000-623660
Body
Dear Sir:
On February 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-006-11 furnish and deliver janitorial supplies to various locations for a one (1) year period, beginning approximately June 1, 2019 and ending May 31, 2020.
In response to a public advertisement of March 6, 2019, a bid opening was held on March 26, 2019. The bid tabulation for this contract is:
GROUP C: HAND SOAPS & DISPENSERS
Fairmont Supply Company $18,143.01
The Standard Companies, INC. $18,385.66
The Tranzonic Companies d/b/a
CCP Industries, Inc. *$21,017.86
*corrected total
One thousand one hundred seventy-nine (1,179) companies were notified of the contract being advertised and forty-five (45) companies requested specifications.
On June 6, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to award contract 19-006-11, Group C to Fairmont Supply Company, in an amount not to exceed $18,143.01.
On September 18, 2019, Fairmont Supply Company notified the District that they are having difficulties delivering materials and supplies and can no longer provide items on this contract for Group C. Therefore, Fairmont Supply Company has forfeited their contract. A separate Board action is being submitted at this board meeting.
The Standard Companies, Inc. is the next lowest responsible bidder for Group C. They are proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract is $19,000.00, placing their bid of $18,385.66 approximately 3.2 percent below the estimate. The Standard Companies, Inc., confirmed to hold their original pricing under this contract until May 31, 2020.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-006-11, Group C to Fairmont Supply Company, in an amount not to exceed $18,385.66.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was required for this contract.
Funds are available in Accounts 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:em
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019
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