TRANSMITTAL LETTER FOR BOARD MEETING OF October 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to forfeit Contract 18-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One-Year Period, Group B, to Fairmont Supply Company, in an amount not to exceed $18,587.62, Account 101-20000-623070
Body
Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-051-11, furnish and deliver miscellaneous hand tools to various locations for a one-year period, beginning approximately November 1, 2018 and ending October 31, 2019.
In response to a public advertisement of July 25, 2018, a bid opening was held on August 14, 2018. On October 4, 2018, the Board of Commissioners authorized the award of Contract 18-051-11, Group B, to Fairmont Supply Company, to furnish and deliver miscellaneous hand tools to various locations for a one-year period, in an amount not to exceed $18,587.62.
On September 18, 2019, Fairmont Supply Company notified the District that they are having difficulties delivering materials and supplies and can no longer provide items on this contract. Therefore, the Director of Procurement and Materials Management has advised Fairmont Supply Company that their contract will be forfeited in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act. This firm will not be considered a responsible bidder for a one-year period.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 18-051-11, Group B, to Fairmont Supply Company, in an amount of $18,587.62, be forfeit. There is no bid deposit for this contract.
The materials in Contract 18-051-11, Group B, will be procured as needed on the open market.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019