TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-009-11, Furnish & Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One-Year Period, Groups A and B to U.S. Compliance Centers, Inc., in an amount not to exceed $107,218.12, Group C to Warehouse Direct, Inc., in an amount not to exceed $19,474.94, and Group D to Wipeco, Inc., in an amount not to exceed $4,774.00, Account 101-20000-623660.
Body
Dear Sir:
On July 11, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-009-11 Furnish and Deliver Cloths, Paper Towels and Toilet Tissue to Various Locations for a One (1) Year Period, beginning approximately November 1, 2019 and ending October 31, 2020.
In response to a public advertisement of July 31, 2019, a bid opening was held on August 20, 2019. The bid tabulation for this contract is:
GROUP A: SPILL ABSORBENTS
U.S. COMPLIANCE CENTERS, INC. $2,104.40
THE STANDARD COMPANIES $2,302.11
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $2,504.82
RONCO INDUSTRIAL SUPPLY * $6,309.10
FAIRMONT SUPPLY COMPANY $10,008.58
GROUP B: PAPER TOWELS
U.S. COMPLIANCE CENTERS, INC. $105,113.72
WAREHOUSE DIRECT, INC. $105,733.19
THE STANDARD COMPANIES * $115,282.14
RONCO INDUSTRIAL SUPPLY * $118,194.88
WIPECO, INC. * $120,716.15
FAIRMONT SUPPLY COMPANY $196,159.44
AUTUMN PAPER COMPANY * $367,369.21
GROUP C: TOILET TISSUE
WAREHOUSE DIRECT, INC. $19,474.94
THE STANDARD COMPANIES $22,971.84
U.S. COMPLIANCE CENTERS, INC. $23,479.00
RONCO INDUSTRIAL SUPPLY $25,127.36
FAIRMONT SUPPLY COMPANY $33,363.62
AUTUMN PAPER COMPANY $34,994.12
GROUP D: WIPING RAGS
WIPECO, INC. $4,774.00
THE STANDARD COMPANIES $5,084.00
U.S. COMPLIANCE CENTERS, INC. $5,106.32
RONCO INDUSTRIAL SUPPLY $5,728.80
FAIRMONT SUPPLY COMPANY *$12,977.84
*corrected total
Seven hundred and twenty-two (722) companies were notified of the contract being advertised and thirty-eight (38) companies requested specifications.
U.S. Compliance Centers, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $116,800.00, placing the total bid of $107,218.12 approximately 8.2 percent below the estimate.
Warehouse Direct, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $22,000.00, placing the total bid of $19,474.94 approximately 11.5 percent below the estimate.
Wipeco, Inc., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $5,200.00, placing the total bid of $4,774.00 approximately 8.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-009-11, Groups A and B to U.S. Compliance Centers, Inc., in an amount not to exceed $107,218.12, Group C to Warehouse Direct, Inc., in an amount not to exceed $19,474.94, and Group D to Wipeco, Inc., in an amount not to exceed $4,774.00.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019
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