TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-608-21, Furnish and Deliver HVAC Coils to Various Service Areas, estimated cost $122,000.00
Body
Dear Sir:
On May 16, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-608-21, Furnish and Deliver HVAC Coils to Various Service Areas.
In response to a public advertisement of July 24, 2019, a bid opening was held on August 13, 2019. The bid tabulation for this contract is:
INDI ENTERPRISE, INC. *$107,681.00
*corrected total
Six hundred sixty-nine (669) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
Indi Enterprises, Inc., does not comply with all of the terms and specifications of the contract. Indi Enterprises, Inc., sent a subsequent email, dated September 19, 2019, which includes the following exceptions to the contract document:
• Most coils are single row, however, they offer two rows in order to meet the capacity.
• U Wing coils include the flexible connector but other coils are not included with flexible connections and there is no space to add them to the piping. The existing installation does not include these.
• Gravity Dampers, items 9 and 10, are not airfoil construction. They are single thickness.
After further review by the Maintenance and Operations Department, the exceptions are not in compliance with the contract documents and, therefore, not acceptable. The bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Indi Enterprise, Inc., of this action.
The Maintenance and Operations Department will revise and re-advertise this contract at a future date. There will be no bid deposit requirement for the re-bid.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm