TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with RSM US LLP (formerly McGladrey LLP), for Contract 14-RFP-36, Professional Auditing Services, in an amount of $275,800.00, from an amount of $1,044,200.00, to an amount not to exceed $1,320,000.00, Accounts 101-40000-612430 and P802-11000-798200, Purchase Order 3086839
Body
Dear Sir:
On July 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 14-RFP-36 Professional Auditing Services with RSM US LLP (formerly McGladrey LLP), in an amount not to exceed $258,750.00 with the option to renew the agreement for each of the four subsequent years. The contract expires in 2020.
As September 20, 2019, the following change orders have been approved. The effect of these change orders resulted in an increase in the amount of $273,000.00 from original amount awarded of $771,200.00, the current contract value is $1,044,200.00. The prior approved change orders reflect a 35% increase to the original contract value.
The reason for the change order is to exercise the District’s final option to extend the contract.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
Minority firm utilization is expected to remain unchanged with 10% of the contract subcontracted to Prado & Renteria, a WBE/SBE firm and 20% to E.C. Ortiz & Co., a MBE/SBE firm. We anticipate these firms will assist with the preparation of the single audit, compliance testing, internal control testing and inventory and asset observations.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 14-RFP-36 in an amount of $275,800.00 (35% of the current contract value), from an amount of $1,044,200.00, to an amount not to exceed $1,320,000.00.
Funds for 2020 expenditures are available in Accounts 101-40000-612430 and P802-11000-798200 and are contingent on the Board of Commissioners approval of the District’s budget for that year.
Requested, Jacqueline Torres, Clerk/Director of Finance
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019