TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-987-12, Specialty Railroad Track Services in the Stickney Service Area, to Track Service, Inc., in an amount of $153,125.00, from an amount of $317,028.18, to an amount not to exceed $470,153.18, Account 101-69000-612670, Purchase Order 5001679
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 17-987-12, Specialty Railroad Track Services in the Stickney Service Area, to Track Service, Inc., in an amount not to exceed $317,560.00. The contract expires on December 31, 2020.
As of September 19, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease of $531.82 from the original amount awarded of $317,560.00. The current contract value is $317,028.18. The prior change orders reflect an approximate 0.2% decrease to the original contract value.
The increase is required to repair the railroad track system, including replacing approximately 390 crossties and switchties within the Stickney Water Reclamation Plant, as well as outside the HASMA and LASMA solids processing facilities.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-987-12 in an amount of $153,125.00 (approximately 48.3% of the current contract value) from an amount of $317,028.18 to an amount not to exceed $470,153.18.
Funds are available in Account 101-69000-612670.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:WB:jmc:rtr
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019
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