TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Zayo Group, LLC, for Contract 14-RFP-30 Co-Location Services, in an amount of $26,255.34, from an amount of $461,706.19, to an amount not to exceed $487,961.53, Account 101-27000-612210, Purchase Order 3086934
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Dear Sir:
On November 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 14-RFP-30 Co-Location Services with Latisys-Chicago, LLC, now known as Zayo Group, LLC in an amount not to exceed $286,884.00. The contract expired on March 31, 2018.
As of May 8, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $174,822.19 from the original amount awarded of $286,884.00. The current contract value is $461,706.19. The prior approved change orders reflect a 60.9% increase to the original contract value.
This increase is necessary in order to continue services at the original base rental from October, 2019 to December 31, 2019 while a new circuit is being provisioned which will allow for the equipment located at Zayo Group, LLC to be relocated to the new Co-Location service provider.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $26,255.34 (5.7% of the current contract value), from an amount of $461,706.19, to an amount not to exceed $487,961.53.
Funds are available in Account 101-27000-612210.
Requested, John Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019
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