TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 14-108-5F Streambank Stabilization Projects for Addison Creek, Northlake and North Riverside, Illinois, to Industria Inc. in an amount of $110,000.00, from an amount of $1,546,000.00, to an amount not to exceed $1,656,000.00, Account 501-50000-645720, Purchase Order 4000066
Body
Dear Sir:
On November 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-108-5F Streambank Stabilization Projects for Addison Creek, Northlake and North Riverside, Illinois, to Industria Inc. in an amount not to exceed $1,546,000.00, plus a five (5) percent allowance for change orders in an amount of $77,300.00, for a total amount not to exceed $1,623,300.00. The scheduled contract completion date is December 20, 2022.
This contract has no prior change orders.
In accordance with the contract requirements, the contractor performed environmental testing for both the Northlake and North Riverside sites to confirm whether materials to be excavated would be classified as uncontaminated soils. The contractor conducted this additional environmental testing in February 2019, and found that all soils at both the Northlake and North Riverside sites did not meet criteria for uncontaminated soils and would need to be disposed at a subtitle D landfill. As a result of the additional testing it was determined that the volume of soil that needed to be disposed at a subtitle D landfill exceeded the amount covered under an allowance item included in the contract for the incremental cost associated with disposal of surplus contaminated soils, and therefore, a change order would be required to cover the additional costs.
In August 2019, the contractor submitted a change order proposal for the cost, beyond the contract’s allowance item limits, to legally dispose of contaminated soils and import of uncontaminated soils. The engineer reviewed the proposal, found it to be acceptable, and is recommending approval to the Board of Commissioners.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-108-5F in an amount of $110,000.00 (7.12% of the current contract value), from an amount of $1,546,000.00, to an amount not to exceed $1,656,000.00.
Funds are available in Account 501-50000-645720.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2019