TRANSMITTAL LETTER FOR THE BOARD MEETING OF OCTOBER 17, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to increase cost estimate for Contract 19-717-22, Furnish, Deliver and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant, from $450,000.00 to $850,000.00, Account 201-50000-645700, Requisition 1518109
Body
Dear Sir:
On May 2, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise Contract 19-717-21, Furnish, Deliver and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant, for an estimated cost of $450,000.00. During the initial preparation of the scope of contract work, operational requirements prevented a full determination of the existing conditions. A subsequent examination of the existing operating conditions, current market conditions, and the availability of providers indicated that the contract cost estimate must be increased.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to increase the cost estimate for Contract 19-717-22 from $450,000.00 to $850,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will be included in this contract. The type of work performed under the contract is within the “Construction Services” category for establishing utilization goals for Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), Small Business Enterprises (SBE) and Veteran-owned Business Enterprises (VBE). The utilization goals for this Contract are 18% MBE, 8% WBE, 10% SBE and 3% VBE.
The estimated cost of this contract is $850,000.00. The revised estimated 2019, 2020 and 2021 expenditures for this contract are $0.00, $800,000.00 and $50,000.00 respectively.
Funds are being requested in 2020 and 2021 in account 201-5000-645700, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
The adjusted bid deposit for this contract is $42,500.00.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:JMC:WB:AJP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2019