TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to CDW Government LLC, to Furnish and Deliver VMware Software, Support and Subscription, in an amount not to exceed $71,874.00, Account 101-27000-612820, Requisition 1528013
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC to furnish and deliver VMware Software, Support and Subscription to the District. Software license coverage is for a 12-month period beginning November 7, 2019 through November 6, 2020.
VMware software is used for our virtual computing environment which contains over 250 servers. The virtual environment supports SAP, GIS, LIMS, IPACS, MMS, ReadSoft, Citrix, file sharing systems, and many other essential systems that are needed by the District.
On February 22, 2012, The City of Chicago advertised a Request for Proposal (RFP) for “Computer Hardware, Software Peripherals and Related Maintenance and Installation Services” in collaboration with the Cook County. Multiple responses were received by the proposal due date of June 6, 2012. CDW Government LLC was awarded the three-year contract effective October 1, 2014, with an option to extend the contract for two additional one-year terms. On September 27, 2019, the City of Chicago contract was extended to September 30, 2021. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for the VMware Software, Support and Subscription for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for the VMware Software, Support and Subscription, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $71,874.00.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2019