TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 19-697-12 (Re-Bid), Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA to Fremont Industries, LLC, in an amount not to exceed $30,450.00, Account 101-66000-623560, Requisition 1501135
Body
Dear Sir:
On September 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA.
In response to a public advertisement of March 13, 2019, a bid opening was held on April 2, 2019. All bids were rejected as reported at the Board Meeting of August 8, 2019.
In response to a public re-advertisement of August 14, 2019, a bid opening was held on September 10, 2019. The bid tabulation for this contract is:
FREMONT INDUSTRIES, LLC $30,450.00
D3W INDUSTRIES, INC. $48,750.00
Two hundred fifteen (215) companies were notified of this contract being advertised and twenty-six (26) companies requested specifications.
Fremont Industries, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $50,000.00, placing the bid of $30,450.00, approximately 39.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $2,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 19-697-12 (Re-Bid) to Fremont Industries, LLC, in an amount not to exceed $30,450.00.
The contractor shall commence work five days after the mailing of the purchase order and terminate December 31, 2019, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2019 expenditures in the amount of $30,450.00 are available in Account 101-66000-623560.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2019