TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-905-21, Rehabilitation of Two Double Disc Gate Valves at the Stickney Water Reclamation Plant, to Pumping Solutions, Inc. d/b/a Proflow Pumping Solutions, in an amount not to exceed $1,088,000.00, Account 201-50000-645700, Requisition 1519311
Body
Dear Sir:
On May 16, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-905-21, Rehabilitation of Two Double Disc Gate Valves at the Stickney Water Reclamation Plant.
In response to a public advertisement of July 24, 2019, a bid opening was held on August 20, 2019. The bid tabulation for this contract is:
PUMPING SOLUTIONS, INC. D/B/A
PROFLOW PUMPING SOLUTIONS $1,088,000.00
ORNELAS CONSTRUCTION COMPANY $1,578,000.00
Three hundred eighty-two (382) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
Pumping Solutions, Inc. d/b/a Proflow Pumping Solutions, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,000,000.00, placing their bid of $1,088,000.00, approximately 8.8 percent above the estimate.
Pumping Solutions, Inc. d/b/a Proflow Pumping Solutions is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 10 percent MBE, 5 percent WBE and the bidder offers themselves to satisfy SBE participation. The bidder offers 3 percent to satisfy the VBE goal.
Pumping Solutions, Inc. d/b/a Proflow Pumping Solutions is not signatory to a union and will perform work at their plant facility offsite. In order for Pumping Solutions, Inc. d/b/a Proflow Pumping Solutions to comply with the MPLA, they have subcontracted work performed at the Stickney Water Reclamation Plant to Autumn Construction Services, Inc., which is signatory to Pipefitters UA Local 597 and Plumber’s Local 130.
The construction trades anticipated to be utilized on this contract are carpenters, electricians, hoisters, ironworkers, machinists, millwrights, painters, pipefitters, plumbers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract shall commence upon approval of the Contractor’s Bond and shall terminate six hundred (600) calendar days thereafter.
The contract will require approximately fifteen (15) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-905-21 to Pumping Solutions, Inc. d/b/a Proflow Pumping Solutions, in an amount not to exceed $1,088,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2019 expenditures, in the amount of $88,000.00, are available in account 201-50000-645700. The estimated expenditures for 2020 are $500,000.00 and for 2021 are $ 500,000.00. Funds for 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2019
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