TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-030-11, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One-Year Period, Items 1, 3, 6, 25, and 29 to Rilco, Inc., in an amount not to exceed $11,540.00; Items 2 and 23 to Midtown Petroleum Acquisitions, LLC, d.b.a. Reladyne, in an amount not to exceed $3,657.50; Items 4, 7, 14, 17, 19, 20, 21, 24, and 31 to Al Warren Oil Company, Inc., in an amount not to exceed $54,465.42; Items 5, 10, 11, 12, 13, 16, and 22 to Feece Oil Company in an amount not to exceed $70,257.00; Items 8, 15, and 18 to Chicago United Industries, Ltd., in an amount not to exceed $7,702.00; and Items 9, 26, 27, 28, 30, and 32 to Superior Petroleum Products & Fuels, Inc., in an amount not to exceed $49,756.15, Account 101-20000-623860
Body
Dear Sir:
On July 11, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-030-11 Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One-Year Period, beginning approximately November 1, 2019 and ending October 31, 2020.
In response to a public advertisement of July 31, 2019, a bid opening was held on August 20, 2019. The bid tabulation for this contract is attached.
Two hundred four (204) companies were notified of the contract being advertised and twenty-two (22) companies requested specifications.
Rilco, Inc., the lowest responsible bidder for items 1, 3, 6, 25, and 29, is proposing to perform the contract in accordance with the specifications. The estimated cost for items 1, 3, 6, 25, and 29 was $13,700.00, placing the total bid of $11,540.00 approximately 15.77 percent below the estimate.
Midtown Petroleum Acquisition, LLC, d.b.a. RelaDyne, the lowest responsible bidder for items 2 and 23, is proposing to perform the contract in accordance with the specifications. The estimated cost for items 2 and 23 was $3,500.00, placing the total bid of $3,657.50 approximately 4.50 percent above the estimate.
Al Warren Oil Company, Inc., the lowest responsible bidder for items 4, 7, 14, 17, 19, 20, 21, 24, and 31, is proposing to perform the contract in accordance with the specifications. The estimated cost for items 4, 7, 14, 17, 19, 20, 21, 24, and 31 was $61,900.00, placing the total bid of $54,465.42 approximately 12.01 percent below the estimate.
Feece Oil Company, the lowest responsible bidder for items 5, 10, 11, 12, 13, 16, and 22, is proposing to perform the contract in accordance with the specifications. The estimated cost for items 5, 10, 11, 12, 13, 16, and 22 was $65,000.00, placing the total bid of $70,257.00 approximately 8.09 percent above the estimate.
Chicago United Industries, Ltd., the lowest responsible bidder for items 8, 15, and 18, is proposing to perform the contract in accordance with the specifications. The estimated cost for items 8, 15, and 18 was $8,700.00, placing the total bid of $7,702.00 approximately 11.47 percent below the estimate.
Superior Petroleum Products & Fuels, Inc., the lowest responsible bidder for items 9, 26, 27, 28, 30, and 32, is proposing to perform the contract in accordance with the specifications. The estimated cost for items 9, 26, 27, 28, 30, and 32 was $53,700.00, placing the total bid of $49,756.15 approximately 7.34 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-030-11, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One-Year Period, Items 1, 3, 6, 25, and 29 to Rilco, Inc., in an amount not to exceed $11,540.00; Items 2 and 23 to Midtown Petroleum Acquisitions, LLC, d.b.a. Reladyne, in an amount not to exceed $3,657.50; Items 4, 7, 14, 17, 19, 20, 21, 24, and 31 to Al Warren Oil Company, Inc., in an amount not to exceed $54,465.42; Items 5, 10, 11, 12, 13, 16, and 22 to Feece Oil Company in an amount not to exceed $70,257.00; Items 8, 15, and 18 to Chicago United Industries, Ltd., in an amount not to exceed $7,702.00; and Items 9, 26, 27, 28, 30, and 32 to Superior Petroleum Products & Fuels, Inc., in an amount not to exceed $49,756.15.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2019
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