TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-101-11 Maintenance Services and Consumables for the Calumet Analytical Laboratory Reagent Grade Water System, estimated cost $20,100.00, Accounts 101-16000-612490, 623570, Requisition 1527969
Body
Dear Sir:
Contract documents and specifications have been prepared for maintenance services and consumables for the Calumet Analytical Laboratory reagent grade water system. This contract is for three years, beginning approximately January 1, 2020 and ending December 31, 2022.
The purpose of this contract is to maintain the reagent grade water system of the Calumet Analytical Laboratory which is required to run NPDES permit analyses for the Calumet and Lemont Water Reclamation Plants.
The estimated cost for this contract is $20,100.00. The estimated expenditures for 2020, 2021, and 2022 are $6,700.00, $6,700.00, and $6,700.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise November 13, 2019
Bid Opening November 26, 2019
Award December 19, 2019
Completion December 31, 2022
Funds for the 2020, 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-101-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:JC:JM:cs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019