TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Nu-Recycling Technology, Inc., to Provide a Full Service Lease and Maintenance Agreement for Two Nu-ReTec8800 Automatic Misting and Odor Control Systems at the Stickney and Calumet Water Reclamation Plants, in an amount of $80,500.00, from an amount not to exceed $382,500.00, to an amount not to exceed $302,000.00, Accounts 101-68000-623560/612600, Purchase Order 3099517
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Dear Sir:
On April 5, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Nu-Recycling Technology, Inc., to provide a full service lease and maintenance agreement for two Nu-ReTec8800 automatic misting and odor control systems at the Stickney and Calumet Water Reclamation Plants, in an amount not to exceed $433,500.00. The purchase orders expire on December 31, 2020.
As of October 23, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $51,000.00 from the original amount awarded of $433,500.00. The current contract value is $382,500.00. The prior approved change orders reflect an approximate 11.8% decrease to the original contract value.
A decrease is being requested because the services will not be needed in 2020.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase orders were issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $80,500.00 (approximately 21.0% of the current contract value), from an amount of $382,500.00, to an amount not to exceed $302,000.00.
Funds will be restored to Accounts 101-68000-623560/612600.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019
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