TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount of $22,800.00 from an amount of $1,668,935.31 to an amount not to exceed $1,691,735.31, Accounts 101-67000/68000/69000-623560, Purchase Order 3101419
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount not to exceed $1,807,732.00. The contract will terminate on February 29, 2020.
As of October 23, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $138,796.69 from the original amount awarded of $1,807,732.00. The current contract value is $1,668,935.31. The prior approved change orders reflect a 7.7% decrease to the original contract value.
The increase is needed to provide funding to maintain uninterrupted deliveries of sodium hypochlorite to the Stickney Water Reclamation Plant.
The Affirmative Action Ordinance was not included because this contract is a furnish and deliver contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the Contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-632-11, in an amount of $22,800.00 (approximately 1.4% of the current contract value) from an amount of $1,668,935.31 to an amount not to exceed $1,691,735.31.
Funds are available in Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019
Attachment