TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 19-910-11, Furnish and Deliver an Eight-Inch Submersible Pump to the Stickney Water Reclamation Plant, to Xylem Water Solutions U.S.A., Inc., in an amount not to exceed $64,730.05, Account 101-69000-634650, Requisition 1525896
Body
Dear Sir:
On August 8, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-910-11, Furnish and Deliver an Eight-Inch Submersible Pump to the Stickney Water Reclamation Plant.
In response to a public advertisement of September 11, 2019, a bid opening was held on October 1, 2019. The bid tabulation for this contract is:
XYLEM WATER SOLUTIONS U.S.A., INC. $64,730.05
TECHNICAL DEVELOPMENT CORPORATION OF ASIA $68,300.00
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $76,196.30
Nine hundred ten (910) companies were notified of this contract being advertised and thirty-six (36) companies requested specifications.
Xylem Water Solutions U.S.A., Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $68,900.00, placing the bid of $64,730.05, approximately 6.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included because it is primarily a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 19-910-11 to Xylem Water Solutions U.S.A., Inc., in an amount not to exceed $64,730.05.
The contractor shall deliver the pump and written warranty within 70 calendar days after the mailing of the purchase order.
Funds for the 2019 expenditures in the amount of $64,730.05 are available in Account 101-69000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019