TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-481-12 (Re-Bid), Furnish Data Transmission Services for Cellular Communications, to Connor-Winfield Corp., in an amount not to exceed $56,160.00, Account 101-27000-612210, Requisition 1516892
Body
Dear Sir:
On March 21, 2019, an Authority to Advertise report for Contract 19-481-11, Furnish Data Transmission Services for Cellular Communications, was prepared for submittal to the Board of Commissioners. The Board letter did not make the agenda.
In response to a public advertisement of May 22, 2019, a bid opening was held on June 4, 2019. All bids were rejected as reported at the Board Meeting of July 11, 2019.
On June 20, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-482-12, Furnish Data Transmission Services for Cellular Communications.
On August 8, 2019, authorization to amend the Board Order of June 20, 2019 was approved by the Board of Commissioners. The Board authorization corrected the number to Contract 19-481-12 (Re-Bid).
In response to a public re-advertisement of August 28, 2019, a bid opening was held on September 10, 2019. The bid tabulation for this contract is:
CONNOR-WINFIELD CORP. *$56,160.00
*corrected total
Nine hundred ninety-five (995) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the service requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Connor-Winfield Corp., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $49,680.00, placing their bid of $56,160.00 approximately 11.5 percent above the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-481-12 (Re-Bid) to Connor-Winfield Corp., in an amount not to exceed $56,160.00.
No bid deposit was required for this contract.
Funds are available in Account 101-27000-612210.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019