TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON REAL ESTATE
Mr. Brian A. Perkovich, Executive Director
Title
Authority to issue a 3-month permit to the Illinois State Toll Highway Authority (“ISTHA”) to traverse Main Channel Parcel 31.01 to deliver concrete beams and to televise District sewers in connection with ISTHA’s I-294 Mile Long Bridge Project. Consideration shall be a nominal fee of $10.00
Body
Dear Sir:
On April 18, 2019, the Board of Commissioners authorized an Intergovernmental Agreement (“IGA”) with the Illinois State Tollway Highway Authority (“ISTHA”) relating to ISTHA’s I-294 Mile Long Bridge Project. As part of the IGA, the District granted permanent and temporary easements to ISTHA for construction access, staging, and barging on Main Channel Parcels 29.01, 30.01, 31.01, 31.02, 31.03, and 31.06 in Willow Springs. ISTHA’s construction activities commenced in July, 2019.
ISTHA has now requested a short-term permit to traverse another portion of Main Channel Parcel 31.01 (“MCP 31.01”). ISTHA has requested this additional access route because it must deliver large concrete beams for the bridge construction. The length of the beams makes it challenging to turn onto MCP 31.01 from LaGrange Road and to stay within the Tollway’s existing easement areas. The District’s technical departments have reviewed this request and have no objections thereto.
ISTHA has also requested to televise District sewers in the vicinity of the I-294 Mile Long Bridge. The District’s technical departments recommend this televising, both before and after the bridge work, in order for ISTHA to demonstrate that no damage was done to District infrastructure during the course of construction. The Tollway’s contractors will be required to complete the District’s release forms.
Please note that the District recently advertised MCP 31.01 for lease and the sole bid received is under review. ISTHA has been informed that if the Board of Commissioners ultimately authorizes the award of a lease for MCP 31.01, any access across the leasehold under this permit will be subject to the approval of the District’s tenant.
It is requested that the Executive Director recommend to the Board of Commissioners that it authorize and approve the issuance of a 3-month permit to the Illinois State Toll Highway Authority to traverse Main Channel Parcel 31.01 to deliver concrete beams and to televise District sewers in connection with ISTHA’s I-294 Mile Long Bridge Project. Consideration shall be a nominal fee of $10.00, as is customary for government agencies using District property for a public purpose.
Requested, Susan T. Morakalis, General Counsel, STM:JJZ:BJD:vp
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019
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