TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., for a Multi-Year Agreement to Provide Preventive Maintenance, Support and Repair Parts for the Foxboro DCS at the Calumet Water Reclamation Plant, in an amount not to exceed $4,167,457.00, Account 101-68000- 612650, Requisition 1528590
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., for a multi-year agreement to provide preventive maintenance, support and repair parts for the Foxboro DCS at the Calumet Water Reclamation Plant. The agreement will begin on January 1, 2020 and expire on December 31, 2024.
Schneider Electric Systems USA, Inc., is the sole source provider for the specialized preventive maintenance, support and repair parts, for the Foxboro DCS. Inasmuch as Schneider Electric Systems USA, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The Schneider Electric Systems USA, Inc., Foxboro DCS system is used to monitor and control all the processes and communicate with all the TARP structures throughout the Calumet Service Basin.
Schneider Electric Systems USA, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Schneider Electric Systems USA, Inc., in an amount not to exceed $4,167,457.00.
The estimated expenditures for 2020 are $1,367,040.00, for 2021 are $1,321,347.00, for 2022 are $482,778.00, for 2023 are $502,902.00 and 2024 are $493,390.00. Funds for 2020, 2021, 2022, 2023, and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019