TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-925-21, Rehabilitate One Electric Motor at the Stickney Water Reclamation Plant, to Alliance Specialty Motors, Inc., in an amount not to exceed $496,360.00, Account 201-50000-645700, Requisition 1527123
Body
Dear Sir:
On September 5, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-925-21, Rehabilitate One Electric Motor at the Stickney Water Reclamation Plant.
In response to a public advertisement of September 25, 2019, a bid opening was held on October 15, 2019. The bid tabulation for this contract is:
ALLIANCE SPECIALTY MOTORS INC. $496,360.00
L & S ELECTRIC, INC. $499,370.00
Three hundred seventy-one (371) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
Alliance Specialty Motors Inc., is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $420,000.00, placing their bid of $496,360.00, approximately 18.2 percent above the estimate.
Alliance Specialty Motors Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Alabama. The rehabilitation work will be performed at the contractor’s facility.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the rehabilitation work will take place at the contractor’s facility. The MWRD’s trades will perform all onsite labor to remove and re-install the motor.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V is not included in this contract because there are no MBE, WBE, SBE, or VBE available that meet the qualifications of this contract.
The contract will require approximately five to ten people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-925-21 to Alliance Specialty Motors, Inc., in an amount not to exceed $496,360.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall complete all work by December 31, 2020.
Funds for the 2019 expenditures, in the amount of $20,000.00, are available in Account 201-50000-645700. The estimated expenditures for 2020 are $476,360.00. Funds for the 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019