TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise contract 20-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, estimated cost $509,300.00, Accounts 101-66000/67000/68000/69000-612860/623250, Requisition 1527126
Body
Dear Sir:
Contract documents and specifications have been prepared for contract 20-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations.
The purpose of this contract is to procure repair parts, repair shop services, body shop services, towing services and over-the-road-repair services for medium duty trucks, semi-tractors and trailers at various locations.
The estimated cost of this contract is $509,300.00. The estimated 2020, 2021 and 2022 expenditures are $175,100.00, $169,100.00 and $165,100.00, respectively.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract, and any work will be performed offsite at the contractor’s repair facility.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under this contract is within the “Hauling Services” category for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The tailored utilization goals for this contract are 10% MBE and/or WBE and 10% SBE. Appendix V will not be included in this contract.
The tentative schedule for this contract is as follows:
Advertise December 18, 2019
Bid Opening January 21, 2020
Award February 6, 2020
Completion December 31, 2022
Funds for the 2020, 2021, and 2022 expenditures in Accounts 101-66000/67000/68000/69000-612860/623250 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise contract 20-674-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2019