TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-694-11, Truck Scale Maintenance at Various Locations, estimated cost $80,000.00, Accounts 101-66000/69000-612650/612680/623270, Requisitions 1530934, 1531261
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-694-11, Truck Scale Maintenance at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure truck scale maintenance services for the District’s scales at the Lawndale Avenue Solids Management Area (LASMA), Calumet Solids Management Area (CALSMA), and the Stickney Water Reclamation Plant (SWRP).
The estimated cost of this contract is $80,000.00. The estimated 2020 and 2021 expenditures are $40,000.00 and $40,000.00, respectively.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise January 15, 2020
Bid Opening February 4, 2020
Award February 20, 2020
Completion December 31, 2021
Funds are being requested in 2020 in Accounts 101-66000/69000-612650/612680/623270, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-694-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2019