TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Ovivo USA, LLC to Furnish and Deliver Parts for Collection Screening and Primary and Secondary Treatment Processing to Various Locations for a Three-Year Period, in a total amount not to exceed $990,000.00, Accounts 101-67000, 68000, 69000-623070, 623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Ovivo USA, LLC to provide parts for collection screening and primary and secondary treatment processing for the functions of pump screens, clarifying and settling of wastewater, and removal of scum and solids, to various locations, on an as needed basis. All parts and equipment will be delivered prior to December 31, 2022.
Ovivo USA, LLC is the sole manufacturer, field servicer and seller of all Ovivo® parts used in water and wastewater treatment processes that are compatible with EIMCO, Dorr-Oliver, Bracket Green, Bracket Bosker, Jones + Attwood, Haigh, JETA and Flender brand equipment and parts. Purchase orders will be issued as needed based on the prices received from Ovivo USA, LLC. The parts are needed by the trades to perform their work. Inasmuch as Ovivo USA, LLC is the only source of supply for the equipment and related parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Ovivo USA, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Ovivo USA, LLC in an amount not to exceed $990,000.00. Purchase orders will be issued when the material is required. Payment will be based on the unit costs received from Ovivo USA, LLC
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623070, 623270. The estimated expenditures for the period of 1/1/2020 through 12/31/2020 are $330,000.00, 1/1/2021 through 12/31/2021 are $330,000.00, and 1/1/2022 through 12/31/2022 are $330,000.00. Funds for years 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:kp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2019