TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 19-641-11, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant, estimated cost $930,000.00
Body
Dear Sir:
On August 8, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-641-11, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant.
In response to a public advertisement of October 2, 2019, a bid opening was held on October 22, 2019. The bid tabulation for this contract is:
AIR PRODUCTS & CHEMICALS, INC. $882,000.00
AMERICAN WELDING & GAS, INC. $1,323,000.00
Two hundred eighty-six (286) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Air Products & Chemicals, Inc., the low bidder, did not comply with all the terms and specifications of the District’s contract documents. Air Products & Chemicals, Inc., qualified their bid by including the following documents: Product Supply Agreement, Attachment 1-Additional terms and conditions, and Attachment II - Buyer’s Equipment. Per the contract documents, bidders are cautioned not to qualify their bids by modifying the Contract Documents, either by alterations, by supplemental statements or by adding additional terms and conditions. Therefore, their bid is considered non-responsive and rejected for failure to bid in accordance with the contract documents and in the public’s best interest. The Director of Procurement and Materials Management has notified Air Products & Chemicals, Inc., of this action.
The bid submitted by American Welding & Gas, Inc., in an amount of $1,323,000.00, was approximately 42.3 percent over the estimated cost of $930,000.00. Therefore, the bid is considered too high for award and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified American Welding & Gas, Inc., of this action.
The Maintenance and Operations Department will re-advertise this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2019