TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich
Title
Authority to award Contract 19-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, to Synagro Central, LLC, in an amount not to exceed $347,100.00, Account 101-68000-612520, Requisition 1523081
Body
Dear Sir:
On September 5, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant.
In response to a public advertisement of October 2, 2019, a bid opening was held on October 22, 2019. The bid tabulation for this contract is:
SYNAGRO CENTRAL, LLC $336,692.50
Four hundred one (401) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $347,100.00.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the service needed. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Synagro Central, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $347,100.00, placing their bid of $336,892.50 approximately 2.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because there is an insufficient availability of M/W/S/VBEs to provide the services required on this contract.
The contract shall commence upon approval of the Contractor’s Bond and shall terminate two years thereafter, or upon expenditure of available funds, whichever occurs sooner.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-847-11 to Synagro Central, LLC, in an amount not to exceed $347,100.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2019 expenditures, in the amount of $7,500.00, are available in account 101-68000-612520. The estimated expenditures for 2020 are $168,446.25 and for 2021 are $171,153.75. Funds for 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2019