TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-659-11 Agricultural Management, Agricultural Field-side Mowing, and Fence Installation and Repair at Fulton County, Illinois, estimated cost $1,260,000.00, Account 101-66000-612420, Requisition 1527532
Body
Dear Sir:
Contract documents and specifications have been prepared for agricultural management, agricultural field-side mowing, and fence installation and repair at Fulton County, Illinois at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide materials and the services of laborers and operating engineers at the Prairie Plan Site in Fulton County, Illinois over a three-year period. The labor, machinery, and materials will be used for mowing grass, fence repairs, and maintenance of the site.
The estimated cost for this contract is $1,260,000.00. The estimated 2020, 2021 and 2022 expenditures are $420,000.00, $420,000.00 and $420,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) and The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because of the limited availability of MBE/WBE participants and the specialized nature of the work involved.
The tentative schedule for this contract is as follows:
Advertise December 18, 2019
Bid Opening January 14, 2020
Award February 6 , 2020
Completion December 31, 2022
Funds are being requested in 2020, in Account 101-66000-612420, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years, 2021 and 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-659-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2019