RANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-603-21, Furnish, Deliver and Install Motor Excitation Control Equipment at Various Locations, to Broadway Electric, Inc., in an amount not to exceed $814,900.00, Account 201-50000-645700, Requisition 1516159 (As Revised)
Body
Dear Sir:
On June 20, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-603-21, Furnish, Deliver and Install Motor Excitation Control Equipment at Various Locations.
In response to a public advertisement of September 25, 2019, a bid opening was held on October 22, 2019. The bid tabulation for this contract is:
BROADWAY ELECTRIC, INC. $814,900.00
One thousand and fifty-three (1,053) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the equipment and/or services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Broadway Electric, Inc., is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $680,000.00, placing their bid of $814,900.00, approximately 19.8 percent above the estimate.
Broadway Electric, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: hoisters, millwrights, and electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because of the specialized nature of the contract and its material requirements, and lack of accessible scopes of labor.
The contract will require approximately ten to fifteen people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-603-21 to Broadway Electric, Inc., in an amount not to exceed $814,900.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor will complete all work by December 31, 2020.
Funds for the 2019 expenditures, in the amount of $53,000.00, are available in Account 201-50000-645700. The estimated expenditures for 2020 are $761,900.00. Funds for the 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2019