TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER, 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with AutoClear, LLC, to provide maintenance for the MWRD Police AutoClear X-Ray Machine at MOB, in an amount not to exceed $13,068.00, Account 101-15000-612800, Requisition 1534091
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with AutoClear, LLC, to provide maintenance for the MWRD Police AutoClear X-Ray Machine at MOB. This purchase order will expire on December 31, 2022.
AutoClear, LLC, the sole service provider of all replacement and new parts used in maintaining the MWRD Police AutoClear X-Ray Machine at MOB, has submitted prices for the services required. Inasmuch as AutoClear, LLC is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
AutoClear, LLC, is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of New Jersey. The Department of Procurement and Materials Management has received approval from the Administrative Services Officer to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with AutoClear, LLC, in an amount not to exceed $13,068.00.
The estimated expenditure for 2020 is $4,356.00, 2021 is $4,356.00, and 2022 is $4,356.00. Funds for the 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:TG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December, 5, 2019