TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-632-11, Furnishing and Delivering Sodium Hypochlorite, estimated cost $4,206,963.00, Accounts 101-67000/68000/69000-623560, Requisitions 1528871, 1528446, 1528191, 1532414, 1530767 and 1531424
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering sodium hypochlorite, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure sodium hypochlorite for a thirty-six month period. Sodium hypochlorite is used for disinfection.
The estimated cost for this contract is $4,206,963.00. The estimated 2020, 2021, 2022 and 2023 expenditures are $1,314,574.00, $1,396,540.00, $1,396,540.00 and $99,309.00, respectively.
The contract specifications require that deliveries commence within five days after the purchase order is mailed and terminate thirty-six months thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 29, 2020
Bid Opening February 18, 2020
Award March 5, 2020
Completion March 31, 2023
Funds are being requested in 2020 in Accounts 101-67000/68000/69000-623560, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2021, 2022 and 2023, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-632-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019