TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-677-11, Overhead Door Maintenance at Various Service Areas, estimated cost $375,000.00, Accounts 101-67000/68000/69000-612680, Requisitions 1530775, 1532044 and 1531378
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-677-11, Overhead Door Maintenance at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide overhead door maintenance at District facilities.
The estimated cost of this contract is not to exceed $375,000.00. The estimated 2020, 2021 and 2022 expenditures are $125,000.00, $125,000.00 and $125,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “General Construction Services” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The WBE, MBE and SBE utilization goals for this contract are: 7% MBE and/or WBE, and 7% SBE.
The tentative schedule for this contract is as follows:
Advertise January 29, 2020
Bid Opening February 25, 2020
Award March 19, 2020
Completion December 31, 2022
Funds are being requested in 2020 in Accounts 101-67000/68000/69000-612680, and are contingent upon the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years, 2021 and 2022, are contingent upon the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-677-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:KL:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019