TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-670-11, Inspection and Repair of Cranes and Hoists at Various Locations, in an amount not to exceed $466,100.00, Accounts 101-67000/68000/69000-612240/612680/612760, Requisitions 1530905, 1530908, and 1530910
Body
Dear Sir:
Contract documents and specifications have been prepared for inspection and repair of cranes and hoists at various locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to ensure continuous and safe operation of the cranes and hoists at the District’s various facilities for a three-year period.
The estimated cost for this contract is $466,100.00. The estimated 2020, 2021, 2022, and 2023 expenditures are $101,000.00, $156,900.00, $156,900.00 and $51,300.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract due to the specialized nature of the services and because of the limited availability of MBE/WBE participants who can provide the inspection and maintenance services.
The tentative schedule for this contract is as follows:
Advertise January 29, 2020
Bid Opening February 18, 2020
Award March 19, 2020
Completion June 30, 2023
Funds are being requested in 2020 in Accounts 101-67000/68000/69000-612240/612680/612760, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2021, 2022 and 2023, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-670-11.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR:jmc:ds:dr
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019
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