TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-685-51 Furnishing, Delivering and Administration of Rain Barrels, estimated cost $151,200.00, Account 501-50000-623990, Requisition 1529300
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-685-51 Furnishing, Delivering and Administration of Rain Barrels.
The purpose of the contract is to furnish and deliver rain barrels purchased on the District’s website. The contractor will be responsible for taking orders, collecting payment, and delivering rain barrels to the purchaser’s home.
The estimated cost of this contract is $151,200.00. The estimated 2020, 2021 and 2022 expenditures are $50,400.00, $50,400.00 and $50,400.00, respectively.
The Affirmative Action Ordinance, Revised Appendix D, Appendix V and the Multi-Project Labor Agreement (MPLA) are not applicable to this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise December 18, 2019
Bid Opening January 14, 2020
Award February 6, 2020
Completion December 31, 2022
Funds for the 2020, 2021, and 2022 expenditures in Account 501-50000-623990 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-685-51.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:RD:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019