TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
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Authority to increase purchase orders and to exercise the option to extend the agreements for an additional twelve (12) month period for Contract 18-RFP-06 Legal Services for Workers’ Compensation Defense to Dennis Noble & Associates, P.C., in an amount of $90,000.00, from an amount of $244,667.89, to an amount not to exceed $334,667.89 and to Nyhan, Bambrick, Kinzie & Lowry, P.C., in an amount of $60,000.00, from an amount of $114,063.60, to an amount not to exceed $174,063.60, Account 101-25000-612430, Purchase Orders 3099776 and 3099775.
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Dear Sir:
On April 19, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 18-RFP-06 Legal Services for Workers’ Compensation Defense for the period of June 1, 2018 through May 31, 2020 with the option to extend for an additional one-year period, with Dennis Noble and Associates, P.C., in an amount not to exceed $225,000.00 (Purchase Order 3099776), and Nyhan, Bambrick, Kinzie & Lowry, P.C., in an amount not to exceed $150,000.00 (Purchase Order 3099775).
As of November 20, 2019, the attached list of change orders has been approved. There were two change orders for Dennis Noble & Associates, P.C. The net effect of these change orders resulted in an increase of $19,667.89, from the original amount awarded of $225,000.00, which resulted in an 8.74% increase of the original value of the purchase order for a revised contract value of $224,667.89. There was one change order for Nyhan, Bambrick, Kinzie & Lowry, P.C. resulting in a decrease in an amount of $35,936.40, from an original amount awarded of $150,000.00, which resulted in a 23.96% decrease of the original value of the purchase order for a contract value of $114,063.60.
These change orders are required for continued legal representation on workers’ compensation cases. Additional funds are needed to continue the representation by Dennis Noble & Associates, P.C. and by Nyhan, Bambrick, Kinzie & Lowry, P.C. for the twelve (12) month period from June 1, 2020 to May 31, 2021. Services to be provided by legal counsel include advice and counsel on disputed and litigated claims, processing of pro se settlements, and representation before arbitrators at the Illinois Workers’ Compensation Commission and on appeals.
These change orders are in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute change orders to increase the purchase orders and to extend the agreements for Contract 18-RFP-06 with Dennis Noble & Associates, P.C., in the amount of $90,000.00 (36.78% of the current value), from an amount of $244,667.89, to an amount not to exceed $334,667.89, and with Nyhan, Bambrick, Kinzie & Lowry, P.C., in an amount of $60,000.00 (52.60% of the current value), from an amount of $114,063.60, to an amount not to exceed $174,063.60 for the twelve (12) month period from June 1, 2020 to May 31, 2021.
The additional estimated expenditures for years 2020 and 2021 for Dennis Noble & Associates, P.C. are $52,500.00 and $37,500.00, respectively. The additional estimated expenditures for years 2020 and 2021 for Nyhan, Bambrick, Kinzie & Lowry, P.C. are $35,000.00 and $25,000.00, respectively.
Funds for the 2020 expenditures in the amount of $87,500.00 are available in Account 101-25000-612430. Funds for 2021 expenditures in the amount of $62,500.00 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:RAJ:RG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019
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