TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 16-079-3D Rehabilitation of North Branch Pumping Station, NSA, to Path Construction Company, Inc. in an amount of $100,000.00, from an amount of $5,263,466.01, to an amount not to exceed $5,363,466.01, Account 401-50000-645780, Purchase Order 4000060
Body
Dear Sir:
On August 2, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-079-3D Rehabilitation of North Branch Pumping Station, NSA, to Path Construction Company, Inc., in an amount not to exceed $4,613,450.00, plus a five (5) percent allowance for change orders in an amount of $230,672.50, for a total amount not to exceed $4,844,122.50. The scheduled contract completion date is January 3, 2020.
As of November 22, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $650,016.01 from the original amount awarded of $4,613,450.00. The current contract value is $5,263,466.01. The prior approved change orders reflect a 14.09% increase to the original contract value.
This contract has encountered significant issues with the condition of the existing concrete at the pumping station that were not identified during the design phase. These issues have resulted in several change orders. The engineer has determined that addressing all of the issues associated with the existing deck, the boat dock and other concrete structures at the pumping station would result in a substantial increase to the contract value and significantly delay the contract completion date. Therefore, the engineer is requesting that the rehabilitation work be completed later under a new contract and that the work site be secured. In order to secure the work site, several tasks need to be completed which include, but are not limited to, installation of temporary fencing and handrail, installation of temporary stairs, installation of a temporary scaffold stair tower and installation of electrical components to provide power to the boat dock. This work is necessary to leave the site in a safe condition and to allow M&O to perform its required operations. The engineer submitted a directed change order (CO-10) for an extra in an amount not to exceed $100,000.00 on a time and material basis. The cost of this change order is the maximum amount not to exceed for this scope of work. However, actual payments to the contractor will be made based solely on submitted and approved Time and Material Daily Records. The engineer stated, via correspondence CO10, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-079-3D in an amount of $100,000.00 (1.90% of the current contract value), from an amount of $5,263,466.01, to an amount not to exceed $5,363,466.01.
Funds are available in Account 401-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, ECB:VPG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019
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