TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to amend the Sewer Service Agreement with the Village of Bartlett to extend the restrictor replacement deadline to January 1, 2023
Body
Dear Sir:
On December 1, 2016, the Board of Commissioners granted authority to amend the Sewer Service Agreement with the Village of Bartlett (Village). The Village had been cited by the Illinois Environmental Protection Agency as a result of an increase in overflows from the Village’s Devon Excess Flow Facility resulting in a violation of its National Pollutant Discharge Elimination System (NPDES) permit. The Village requested that the District temporarily accept additional flow at the Hanover Park Water Reclamation Plant (WRP) while a permanent solution was identified. At the time, a restrictor in the Village’s sewer limited flow into the District’s Bartlett Pumping Station to the dry weather flow multiplied by an allowable peaking factor. Under the amended Sewer Service Agreement, the District allowed the restrictor to be temporarily removed until January 1, 2020, for the Village to come into compliance with their NPDES permit.
On August 2, 2018, the Board of Commissioners granted authority to negotiate an intergovernmental agreement with the Village of Bartlett to construct an equalization basin and improve the Bartlett Pumping Station. The Village was to finance, design and construct the project and the District would operate the facility. The Village would also reimburse the District for the cost for additional treatment at the Hanover Park WRP and invest funds on an annual basis in its Infiltration and Inflow Control Program for areas within the District service area. Upon discussions between the Village and the District, this was deemed an infeasible option as it required the District to treat a higher amount of flow than the approved 1.15 MGD at the Hanover Park WRP.
As such, the Village has developed a plan to treat excess flows at their Bittersweet Wastewater Treatment Plant (WWTP). This will allow the Village to not have to build an equalization basin for excess storage. The Village plans to install a new lift station and force main to convey flow to the Bittersweet WWTP. The Village has requested that the District consider extending the restrictor replacement deadline to 2023, which will allow them to complete their project.
It is therefore requested that the Executive Director recommend to the Board of Commissioners that it authorize and approve execution to amend the Sewer Service Agreement a second time to extend the restrictor replacement deadline to January 1, 2023.
It is also requested that the Executive Director recommend to the Board of Commissioners that it authorize and direct the Chairman of the Committee on Finance and Clerk to execute the second amendment to the Sewer Service Agreement after it is approved by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:MD
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019