TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, to Saf-T-Gard International, Inc., in an amount not to exceed $61,819.00, Account 101-20000-623570
Body
Dear Sir:
On September 19, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, beginning approximately January 1, 2020 and ending December 31, 2020.
In response to a public advertisement of October 2, 2019, a bid opening was held on October 15, 2019. The bid tabulation for this contract is:
NATHALIE LOMA LLC *$25,233.20
SAF-T-GARD INTERNATIONAL, INC. $61,819.00
LIBRA INDUSTRIES, Inc OF MICHIGAN *$65,995.12
fisher scientific company, llc *$67,076.64
pacific star corporation *$79,020.96
daigger scientific, inc. *$85,642.72
c & G construction supply company, inc. *$89,540.08
*corrected total
Five hundred and fourteen (514) companies were notified of this contract being advertised and thirty-one (31) companies requested specifications.
Nathalie Loma LLC was unable to provide the materials as specified at their proposal price and withdrew their bid. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Nathalie Loma LLC of this action.
Saf-T-Gard International, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $68,000.00, placing the total bid of $61,819.00 approximately 9.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-003-11 to Saf-T-Gard International, Inc., in an amount not to exceed $61,819.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are being requested in 2020, in Account 101-20000-623570, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019
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