TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 20-102-11, Boat Maintenance, Repairs, and Parts for the PC100 Boat, to Marine Services Corp., in an amount not to exceed $61,817.56, Accounts 101-16000-612790, 623990 Requisition 1527551
Body
Dear Sir:
On September 19, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-102-11, Boat Maintenance, Repairs, and Parts for the PC100 Boat.
In response to a public advertisement of October 16, 2019, a bid opening was held on November 5, 2019. The bid tabulation for this contract is:
MARINE SERVICES CORP. $61,817.56
One hundred twenty-nine (129) companies were notified of this contract being advertised and eight (8) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: unable to provide the services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Marine Services Corp., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $67,000.00, placing their bid of $61,817.56 approximately 7.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The contract will expire on December 31, 2021.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 20-102-11, to Marine Services Corp., in an amount not to exceed $61,817.56.
No bid deposit was required for this contract.
Funds are being requested for the 2020 and 2021, in Accounts 101-16000-612790, 623990. The estimated expenditures for 2020 are $37,000.00, and for 2021 are $24,817.56. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019