TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-089-11, Furnish and Deliver Structural Cantilever Racking to the Stickney Water Reclamation Plant, to Atlas Toyota Material Handling LLC, in an amount not to exceed $64,510.00, Account 101-20000-645680, Requisition 1530770
Body
Dear Sir:
On October 17, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-089-11, Furnish and Deliver Structural Cantilever Racking to the Stickney Water Reclamation Plant.
In response to a public advertisement of October 23, 2019, a bid opening was held on November 5, 2019. The bid tabulation for this contract is:
ATLAS TOYOTA MATERIAL HANDLING LLC $64,510.00
Seven hundred and nine (709) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the equipment. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Atlas Toyota Material Handling LLC, the sole bidder, proposes to perform the contract in accordance with the specifications. The estimated cost for this contract is $75,000.00, placing their bid of $64,510.00 approximately 14 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-089-11 to Atlas Toyota Material Handling LLC, in an amount not to exceed $64,510.00.
The contractor will deliver the material within 120 days after receipt of the purchase order.
Funds are available in Account 101-20000-645680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2019