TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order for Contract 18-800-02, Investigation Into and Repair Damage Caused by the August 30, 2018 Roof Collapse at the Calumet Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $409,900.02 from an amount not to exceed $1,410,000.00 to an amount not to exceed $1,000,099.18, Account 901-68000-667220, Purchase Order 5001674
Body
Dear Sir:
On September 20, 2018, the Board of Commissioners approved emergency Contract 18-800-02 to investigate and repair damage caused by the roof collapse at the Calumet Water Reclamation Plant in an amount not to exceed $50,000.00.
On November 15, 2018, the Board of Commissioners approved a change order to increase the contract value in an amount of $1,360,000.00 for a total contract value of $1,410,000.00.
The emergency contract was completed on January 31, 2019.
A decrease in contract value is requested because expenditures were less than originally anticipated, and to close out the Contract.
This change order is in compliance with the Illinois Criminal Code because the change is due to circumstances not reasonably foreseeable at the time the Contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease purchase order for Contract 18-800-02, in an amount of $409,900.02 (approximately 29.1% of the current Contract value) from an amount of $1,410,000.00 to a final amount not to exceed $1,000,099.18.
Funds will be restored to Account 901-68000-667220.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2020