TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-618-11 Furnish and Deliver HVAC and Refrigeration Parts and Services to Various Locations, estimated cost $900,000.00, Accounts 101-67000/68000/69000-612680/623070/623270, Requisitions 1534262, 1534265 and 1534266.
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-618-11 Furnish and Deliver HVAC and Refrigeration Parts and Services to Various Locations, at the request of the Maintenance and Operations Department.
This contract is to procure HVAC and refrigeration parts and services for the District’s various HVAC systems for a three-year period.
The estimated cost of this Contract is $900,000.00. The estimated 2020, 2021, 2022, and 2023 expenditures are $201,500.00, $269,000.00, $269,000.00 and $160,500.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this Contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this Contract. The type of work to be performed under the Contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), Small Business Enterprises (SBE) and Veteran-owned Business Enterprise (VBE) utilization goals. The tailored utilization goals for this Contract are 20% MBE, 9% WBE, 10% SBE and 3% VBE.
The tentative schedule for this contract is as follows:
Advertise January 22, 2020
Bid Opening February 11, 2020
Award February 20, 2020
Completion June 30, 2023
Funds are available in 2020 in Accounts 101-67000/68000/69000-612680/623070/623270. Funds for the subsequent years, 2021, 2022 and 2023, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-618-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:JMC:WB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2020
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