TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order for Contract 18-708-21, Furnish, Deliver, and Install Influent Gate Actuators at the O’Brien Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $12,984.85 from an amount of $292,650.00 to an amount not to exceed $279,665.15, Account 201-50000-645650, Purchase Order 5001683
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-709-21, Furnish, Deliver, and Install Influent Gate Actuators at the O’Brien Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount not to exceed $292,650.00. The contract expired on July 15, 2019.
This contract has no prior change orders.
A decrease in contract value is being requested because the actual expenditure for 2019 was less than originally anticipated, and to close the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease purchase order for Contract 18-708-21, in an amount of $12,984.85 (approximately 4.4% of the current contract value) from an amount of $292,650.00 to an amount not to exceed $279,665.15.
Funds will be restored to Account 201-50000-645650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2020